Section 4(1)(b) (i) the particulars of its organisation, functions and duties;

The Ministry of Defence (MOD) has five Departments under it as under:

1. The Department of Defence (DOD)
2. The Department of Defence Production (DDP)
3. Department of Defence Research and Development (DDR&D)
4. The Department of Ex-servicemen Welfare (DESW)
5. Department of Military Affairs (DMA)

Shri Rajnath Singh , Defence Minister (Raksha Mantri – RM) and Shri Sanjay Seth, Minister of State in the Ministry of Defence (Raksha Rajya Mantri – RRM) are the Ministers-in-charge of the Ministry of Defence.
The Department of Defence Production is headed by Secretary (Defence Production). He is assisted by an Additional Secretary, Five Joint Secretaries and one Principal Adviser (Cost). Below them are Directors, Deputy Secretaries, Under Secretaries and Section Officers. 

Organisation Chart.PDF Published Date 29-08-2024(58.21 KB)

Department of Defence Production:

The Department of Defence Production was set up in November 1962 with the objective of developing a comprehensive production infrastructure for the defence of the nation.Over the years, the Department has established wide ranging production facilities for various defence equipment through the Ordnance Factories (OFs) and Defence Public Sector Undertakings (DPSUs). The Department also encourages the private sector in the manufacture of Defence equipment.The products manufactured by OFs and DPSUs include arms and ammunition, tanks, armoured vehicles, heavy vehicles, fighter aircraft and helicopters, warships, submarines, missiles, ammunition, electronic equipment, earth moving equipment, special alloys and special purpose steels.

The following are the main organisations under the Department of Defence Production:

Attached Offices:

1. Directorate General of Quality Assurance (DGQA)
2. Directorate General of Aeronautical Quality Assurance (DGAQA)
3. Directorate of Standardisation (DOS)
4. Directorate of Planning & Coordination (Dte. of P&C)
5. Directorate of Ordnance (Coordination & Sevices)

Subordinate Offices:

1. Defence Exhibition Organisation (DEO)

Public Sector Undertakings:

1. BEML Limited (BEML)
2. Bharat Dynamics Limited (BDL)
3. Bharat Electronics Limited (BEL)
4. Garden Reach Shipbuilders & Engineers Limited (GRSE)
5. Goa Shipyard Limited (GSL)
6. Hindustan Aeronautics Limited (HAL)
7. Hindustan Shipyard Limited (HSL)
8. Mazagon Dock Limited (MDL)
9. Mishra Dhatu Nigam Limited (MIDHANI)
10. Armoured Vehicle Nigam Limited (AVNL)
11. Munitions India Limited (MIL)
12. Yantra India Limited (YIL)
13. India Optel Limited (IOL)
14. Troops Comfort Limited (TCL)
15. Advanced Weapons and Equipment India Limited (AWEIL)
16. Gliders India Limited (GIL)

Allocation of Work:

The following is the allocation of work to the Department as per the Government of India (Allocation of Business) Rules, 1961

Section 4(1)(b)(ii) the powers and duties of its officers and employees;

The officers and employees of the Department of Defence Production are generally governed by the provisions of the Constitution of India, the Government of India (Allocation of Business) Rules, the Government of India (Transaction of Business) Rules, Instructions issued by various Nodal Ministries/Departments (e.g. the Cabinet Secretariat, Ministry of Personnel, Ministry of Finance, Department of Public Enterprises, Ministry of Parliamentary Affairs, Lok Sabha Secretariat, Rajya Sabha Secretariat etc.), Manual of Office Procedure, powers delegated at each level under various Rules and Regulations, Orders delegated by the Ministry of Defence, Departmental instructions, Security Instructions issued by the Ministry etc.

Allocation of work amongst Joint Secretaries in the DDP is as under.PDF Published Date 21-08-2024(101.44 KB)

4(1)(b)(iii) the procedure followed in the decision making process, including channels of supervision and accountability;

The papers, documents and files in the Ministry are handled at different levels of hierarchy in the Ministry as per the requirements of the Constitution of India, the Government of India (Allocation of Business) Rules, 1961, the Government of India (Transaction of Business) Rules, 1961, Security Instructions issued by the Ministry, the Manual of Office Procedure, Parliamentary Procedures, General Financial Rules, Delegation of Financial Rules, Fundamental Rules, Supplementary Rules and other Service Rules, Instructions/Guidelines issued by various Nodal Ministries (like the Cabinet Secretariat, Department of Personnel & Training, Ministry of Finance, Department of Public Enterprises etc., and other Departmental instructions issued from time to time.

4(1)(b)(iv) the norms set by it for the discharge of its functions;

The papers, documents and files in the Ministry are handled at different levels of hierarchy in the Ministry as per the requirements of the Constitution of India, the Government of India (Allocation of Business) Rules, 1961, The Government of India (Transaction of Business) Rules, 1961, Security Instructions, the Manual of Office Procedure, Parliamentary Procedures, General Financial Rules, Delegation of Financial Rules, Fundamental Rules, Supplementary Rules and other Service Rules, and other Departmental instructions issued from time to time.

4(1)(b)(v) the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

The papers, documents and files in the Ministry are handled and disposed of at different levels of hierarchy in the Ministry as per the requirements of the following laws, rules, regulations and instructions:

Illustrative list (not exhaustive):

• Constitution of India
• Government of India (Allocation of Business) Rules, 1961
• The Government of India (Transaction of Business) Rules, 1961
• Security Instructions
• Manual of Office Procedure
• Parliamentary Procedures
• Directions issued by the Presiding Officers of Lok Sabha and Rajya Sabha
• General Financial Rules
• Delegation of Financial Rules
• Fundamental Rules
• Supplementary Rules
• Central Civil Services (Leave) Rules
• Central Civil Services (Conduct) Rules
• Central Civil Services (Classification, Control & Appeal) Rules
• Central Services (Pension) Rules
• Instructions issued by the Cabinet Secretariat Instructions issued by the Ministry of Finance
• Instructions issued by the Department of Personnel & Training
• Guidelines issued by the Department of Public Enterprises
• Instructions issued by the Department of Administrative Reforms & Public Grievances
• Central Civil Services (Revised Pay) Rules
• Recruitment Rules for various Services and Posts
• Manual of Security Instructions issued by the Ministry of Defence
• Defence Procurement Procedure and Defence Procurement Manual – as amended from time to time
• Defence Production Policy

4(1)(b)(vi) a statement of the categories of documents that are held by it or under its control;

The Department maintains and handles a number of Files, documents, Parliament Questions, Parliamentary Committees-related matters, Court Cases, RTI Applications, Service-related matters of its employees and the employees of its Attached and Subordinate Offices, other matters relating to its Attached and Subordinate offices, matters relating to the Defence Public Sector Undertakings (DPSUs) which are under its control, Reports of the C&AG, Reports of Parliamentary Committees, Reports of other Committees, Inter-departmental references etc. Annual Reports of DPSUs, Memoranda of Understanding signed with DPSUs, Matters relating to the Board Meetings of DPSUs, Appointment of the Chief Executives and Government Nominees on the Boards of Directors, various Registers maintained by the Sections as per their individual requirements etc. relating to the subjects dealt with by the Department. 

4(1)(b)(vii) the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

The work allocated to the Department relates mainly to production of Defence equipment, policy matters relating to defence production and the defence PSUs and Ordnance Factories. The Department does not have much direct dealing with the public. 

4(1)(b)(viii) a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

4(1)(b)(ix) a directory of its officers and employees;

Telephone Directory of the Department is Click Here

4(1)(b)(x) the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

4(1)(b)(xi) the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

Budget Pdf (135 KB)

4(1)(b)(xii) the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

4(1)(b)(xiii) particulars of recipients of concessions, permits or authorisations granted by it;

4(1)(b)(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;

• Annual Reports of the Ministry
• Defence Production Policy

4(1)(b)(xv) the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

The general public/citizens can come to the Department located at South Block or Sena Bhawan in New Delhi through the Reception Offices and meet officers who are entitled to meet visitors on any working day between 9.00 AM to 5.30 PM, preferably after prior appointment, so that they can meet them when they are free from other urgent work, meetings or engagements.The Library of the Department is not open to the general public. 

4(1)(b)(xvi) the names, designations and other particulars of the Public Information Officers;

The details of the Central Public Information Officers and Appellate Authorities of the Department are enclosed.  

Click Here

4(1)(b)(xvii) such other information as may be prescribed and thereafter update these publications every year;